Fleet Services
Our mission is to provide high quality, safe, clean, and economical vehicles for Virginia Tech faculty, staff, and students to use for official university business. Our Online Vehicle Reservation System (OVRS) is designed to save you time and respond to requests in a timely manner.
Hybrid vehicles added to daily and monthly rental fleet
On June 16, 2008 Fleet Services added four new Chevrolet Malibu hybrid vehicles to its rental fleet. This is in addition to the Ford Hybrid Escapes introduced to the monthly rental fleet in 2006. When compared to conventional gasoline or diesel powered engine vehicles, hybrid vehicles are usually quieter and release fewer gas emissions. The Chevy Hybrid Malibu is estimated to get approximately 32 mpg on the highway.
"Green Fleet" Initiative
The hybrid and standard
Ford Escapes
In keeping with the university's dedication to building a sustainable campus, Fleet Services has implemented a "Green Fleet" initiative, which includes:
- Fuel efficient vehicles
Fleet Services purchases the most fuel efficient vehicles possible from the state contract.
- The Chevrolet Malibu, which comprises the majority of fleet vehicles, is rated at 32 miles per gallon (MPG).
- Four Chevrolet Malibu hybrid vehicles were introduced in June 2008.
- In 2006 Fleet Services began testing a hybrid Ford Escape to compare fuel usage to a standard Escape in the same operating conditions. The Escapes are used mainly on campus, which should be ideal for the hybrids. The test results will determine if the hybrid's fuel efficiency justifies the higher purchase price. As of February 2007 the hybrid Escape is averaging 10.3 MPG higher than the standard model.
- Replacing lead wheel weights with zinc weights reduces the amount of lead in ground and storm water.
- Recycling used motor oil allows the department to forego the purchase of 1,500 gallons of oil each year.
- Use of high mileage tires
- Purchase of flex-fuel vehicles
Vehicle Rental Rates
Vehicle rental are charged at a flat rate per day. There is no charge or limit for mileage. The billing rate starts at the time reserved for pickup. However, there will be no additional charges for vehicles picked up after 4:00 pm on the previous day and returned by 9:00 am the following day. For example, if you pick up a vehicle on Tuesday at 4:15 pm and return the vehicle on Thursday of the same week at 8:45 am, you will only be charged for one full day.
Please note that fuel purchases are charged to the user's department in addition to the daily rental rate.
To avoid paying a processing fee for late cancellation or no-shows, please be sure to notify Fleet Services at least 24 hours in advance if you wish to cancel a reservation. Late cancellation and no-show fees will be the half day rate of the vehicle size you reserved.
| VEHICLE SIZE | FULL DAY RATE | HALF DAY RATE |
|---|---|---|
| Standard Car | $30.00 | $15.00 |
| Mid-Size Car | $33.00 | $16.50 |
| Full-Size Car | $37.00 | $18.50 |
| 7 Passenger Van | $46.00 | $23.00 |
| 12 Passenger Van | $62.00 | $31.00 |
| Cargo Van | $43.00 | $21.50 |
| Pickup | $43.00 | $21.50 |
| Pickup with Camper Shell | $43.00 | $21.50 |
| Malibu Hybrid | $38.00 | $19.00 |
| BUS SIZE | BUS RATE DETAILS |
|---|---|
| 20 or 40 Passenger Bus for VA Tech | $101 an hour plus fuel, driver included |
| 20 or 40 Passenger Bus for other State Agency | $101 an hour plus fuel, driver included |
For buses the minimum rental is one hour per trip during weekdays 8 am - 5 pm and four hours per trip on weekends or after hours.
Questions? Comments?
Contact us at fleet.services@vt.edu or 231-6141.
Online Vehicle Reservation System (OVRS)
Use OVRS to request a vehicle rental, as well as:
- check the status of an existing request
- create and print an automobile order form
- search and view information on a request
Location and Contact Info
Fleet Services Building
Off of Southgate Drive
Phone: 540-231-6141
Email: fleet.services@vt.edu
Office Hours: Monday - Friday, 7:30 am - 5:30 pm
Please refer to the map and directions page for office location.
Forms
All forms are in PDF format.
-
Proper use of State vehicles (form FS-2)
Required for all users. Please download the form, then print out and complete offline. File the completed form with your department head. -
Vehicle purchase (form FS-1)
Please download the form, then print out and complete offline. Mail the completed form to Gene Reed at postal code 0519. - Policy 5500: State Vehicle Management