Vehicle rental will be charged at a flat rate per day with no limit for mileage (monthly rentals excluded, see below.) The billing rate will start at the time reserved for pickup. If you schedule a 4 P.M. or later pickup time you are not charged for that day.
For example, if you pick up a vehicle on Tuesday at 4:00 P.M., and return the vehicle on Thursday of the same week at 9:00 AM, you will only be charged for one full day. Fuel purchases will be charged to the user's department in addition to the daily rental rate.
A pickup at 4 P.M. or later and returned by 9:00 A.M. the next day would only incur half day charge plus fuel used.
| Vehicle Size | Full Day Rate | Half Day Rate | Average MPG |
| Economy Car (Cobalt) |
$30.00 | $15.00 | 27-33 |
| Standard Car (Malibu/Stratus/Ford Fusion) |
$33.00 | $16.50 | 18-26 |
| Malibu Hybrid | $38.00 | $19.00 | 28-32 |
| Full-Size Car (Crown Victoria/Impala) |
$37.00 | $18.50 | 17-22 |
| Mini-Van - Driver + 6 (7 Passenger) |
$46.00 | $23.00 | 16-19 |
| Large Van - Driver + 11 (12 Passenger) |
$62.00 | $31.00 | 13-17 |
| Cargo Van or Truck (2 Passengers) |
$43.00 | $21.50 | 14-18 |
| To avoid paying a fee for late cancellations or no-shows, please cancel reservation 24 hours in advance. Fees will be assessed at the half-day rate of the vehicle reserved. For additional information please contact Fleet Services at (540) 231-6141, 6142 or by email. | |||
| Bus Size | Rate Details |
| 20 or 40 Passenger Bus (20 is similar to the Inn shuttle, 40 is similar to a school bus) |
$101/hour, plus fuel (Rate includes bus driver) |
| For buses the minimum rentals are one hour per trip during weekdays 8am- 5 pm and two hours per trip after hours or during weekends. | |
| Monthly Rental Rates |
When a customer requests a vehicle for a minimum of 15 days up to a maximum of 150 days they will be billed a monthly rate. During each period charged the monthly rate they will have 1100 free miles that begins with the day the vehicle is scheduled to be picked up. A mileage rate will be assessed for any miles accumulated beyond the initial 1100 in the monthly period. The driver assigned to the vehicle will be responsible for sending the current odometer reading to Fleet Services at the end of each 30 day period. Fuel purchases will be charged to the user's department in addition to the monthly rental rate; receipts should be sent to Fleet Services at the end of each week during the rental period. |
| Vehicle Size | Monthly Rate | Per Mile Rate After Initial 1100 | |
| Economy Car (Cobalt) | $450.00 | $0.11 | |
| Standard Car (Malibu/Stratus/Fusion) | $495.00 | $0.19 | |
| Full-Size Car (Crown Victoria/Impala) | $555.00 | $0.24 | |
| Mini-Van - Driver + 6 (7 Passenger) | $690.00 | $0.19 | |
| Large Van - Driver + 11 (12 Passenger) | $930.00 | $0.32 | |
| Cargo Van or Truck (2 Passengers) | $645.00 | $0.20 | |
Please contact Fleet Services for additional information BEFORE submitting requests for long term rentals. |
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| Long Term Rates |
When a customer requests a vehicle for a minimum of six months they will be billed the long term rate. |
Vehicle Size |
Monthly Fee |
Per Mile Rate After Initial 1100 |
Economy Car (Cobalt) |
$253.00 |
$0.11 |
Standard Car (Malibu/Stratus/Ford Fusion) |
$338.00 |
$0.19 |
Full-Size Car (Crown Victoria/Impala) |
$395.00 |
$0.24 |
Mini-Van - Driver + 6 (7 Passenger) |
$326.00 |
$0.19 |
Large Van - Driver + 11 (12 Passenger) |
$406.00 |
$0.32 |
Cargo Van(2 Passengers)or Standard Truck |
$301.00 |
$0.17 |
Contact us at fleet.services@vt.edu or 231-6141.